The Workflow Spine

From opportunity signal to quote-ready handoff.

CrossWing connects lead discovery, plan-set takeoff, rep review, CRM / OMS handoff and dealer-specific learning in one operating workflow.

Premium window & door dealers Human-approved output CRM & OMS stay in place

The System

Three tools. One dynamic system.

Click any module to explore how it connects.

Scout
Takeoff
Bridge
Core

The Workflow

How every deal gets worked.

Three modules in sequence. One learning layer underneath.

Capture & Qualify

Scout

Monitors permit filings daily. Scores by project size, timeline, and territory. Routes to the right rep before competitors know the job exists.

Day 3vs. Day 30 for competitors
Permit feed monitoring + rep-uploaded leads
Fit scoring & territory-aware routing
Manager visibility dashboard
Active pipeline tracking

Read & Quote

Takeoff

Reads any PDF plan set. Extracts every window and door, matches to your catalog, flags non-standard items. Quote-ready in under 10 minutes.

10 minvs. 2–4 hrs manual takeoff
PDF plan reading — schedules & floor plans
Expert Flags for tempering, egress, conflicts
Evidence-linked review UI
Revision comparison built in

Connect & Sync

Bridge

Updates your CRM and OMS automatically. Every quote line logged. Every touchpoint recorded. Zero manual entry between systems.

0manual entries per quote
CRM opportunity enrichment & line items
Quote PDF + artifact attachment
OMS-ready outbound packet
Full audit log — rep · version · time

Learning Layer · Always Active

Core

Learns from every correction. Improves accuracy on your catalog, your architects, your plan formats. Gets better with every job.

Captures every correction as training data
Dealer-specific rules & catalog mappings
Accuracy compounds on your plan formats
Improves Scout, Takeoff & Bridge over time
Scout · Capture & Qualify

Turn scattered lead activity into owned dealer pipeline.

Scout helps window and door dealers capture permit-driven opportunities, rep-uploaded leads, builder relationships and customer context in one workflow, then route and track the work before it becomes a quote.

  • Lead intake from permits, rep uploads & manual entries
  • Lead scoring & prioritization
  • Territory-aware routing & assignment
  • Rep workspace to add notes & follow-up
  • Manager dashboard for visibility & status

Scout turns noisy signals into a managed pipeline — not just a permit scraper.

Pipeline intelligenceRouted
92Pipeline fit · top match scored
High value28
Best fitA
Pipeline$2.43M
Routed to owner rep Territory 7
PermitsUploaded leadsBuilder matchCRM context
Takeoff · Read & Quote

From plan set to quote-ready packet in minutes.

Takeoff reads window and door plans, extracts structured product details, links every item to the source evidence, flags issues, tracks revisions and gives reps the packet they need to quote faster without guessing.

  • Extracts window & door schedules from plan sets
  • Floor-plan reading & cross-checking
  • Evidence-linked review UI
  • Expert Flags: missing dimensions, conflicts, non-standard sizes, tempered glass
  • Revision & change tracking
  • Quote-ready packets, with optional price drafts where configured

Reps see exactly where each output came from — trust the data, don’t guess.

Extracted itemsEvidence linked
W01 · Window · Great Rm 6'-0"×5'-0" · 96%
D01 · Door · Primary 2'-8"×8'-0" · 97%
W07 · Window · Bed 2 flagged · 88%
Tempered glassEgressRevision · 2 changed
Bridge · Connect & Sync

Connect the quote workflow to the systems your team already lives in.

Bridge takes reviewed CrossWing data and supports CRM enrichment, quote artifact attachment, audit logging and OMS-ready outbound order packets through approved dealer workflows — reducing duplicate entry without replacing the dealer’s CRM or OMS.

  • Mapped field transformation & validation
  • CRM account & opportunity enrichment
  • Opportunity line-item creation
  • Attachment of quote PDFs & artifacts
  • OMS-ready outbound order packets
  • Audit logging & exception handling

Bridge does not bidirectionally sync or replace your CRM/OMS — it reduces duplicate entry by pushing reviewed data downstream.

Verified handoffConnected
CRM · opportunity created enriched
Quote packet attached 18 pages
OMS-ready packet openings mapped
Audit logged rep · version · time
Core · The Learning Layer

Every job makes the system smarter.

Core captures the dealer’s corrections, rules, mappings, approvals and workflow outcomes so CrossWing becomes more accurate, more specific and more useful with every plan and opportunity processed.

  • Capture of rep corrections & approvals
  • Dealer-specific rules & mappings
  • Confidence scoring & calibration
  • Ground-truth benchmark corpus
  • Version & revision memory
  • Scout, Takeoff & Bridge learning

Core is not a separate dashboard — it’s the invisible intelligence layer that improves Scout, Takeoff and Bridge over time.

Learning ledgerLearning
Correction captured opening size
Rule reinforced routing
Repeat correction decline improving
ScoutTakeoffBridgeAudit-ready
Built-in intelligence

The details that protect margin and trust.

Expert Flags

Review intelligence for the details that matter. CrossWing surfaces the high-risk items so reps focus where it counts.

Missing infoConflictsSpecialty itemsTempered glassRevision changesHandoff ready

Evidence & Audit

Trust the output because you can see the source. Every value links to plan evidence; corrections and approvals are tracked.

Uploadedplan set received
Extracteditems + evidence
Corrected & approvedrep · version · time

Revisions & Change Tracking

Revised plans without the full restart. CrossWing compares versions and surfaces added, removed and changed items.

+ Added~ Changed− RemovedEvidence preserved

Dashboard / Workspace

One workspace for the work reps actually do. Manage assigned jobs, stage progress, bottlenecks and workspace health.

ScoutTakeoffReviewBridgeCore
Who it’s for

Value for every seat in the dealership.

Owners / Executives

  • More opportunities captured
  • Faster lead-to-quote cycle
  • More rep capacity without headcount
  • A compounding operating asset

Managers / GMs

  • See active leads & who owns them
  • Fewer repeated corrections
  • Consistent process across reps
  • Quick visibility into bottlenecks

Sales Reps

  • Cleaner lead queue
  • Faster, evidence-backed plan review
  • Fewer manual data re-entries
  • More time selling & on job sites

Admin / Support

  • Less duplicate entry
  • Cleaner packets & standardized handoffs
  • Full audit trails
  • Support more reps without the bottleneck
The business case

Where the time and revenue come back.

Reduced duplicate entryStop retyping the same job across systems.
Faster CRM visibilityManagers see quoted work sooner.
Cleaner opportunity dataLine items, attachments and status stay accurate.
Faster order-prep workflowOMS-ready packets reduce reformatting.
Less support bottleneckSupport more reps without equal headcount.
More rep selling timeAdmin time moves back to revenue.
+23%
More opportunities worked
Example · vs. manual process
−41%
Faster quote turnaround
Example · time to quote
97%
Cleaner handoff accuracy
Example · first-time accuracy
12.5 hrs
Recovered rep time
Example · per rep / week

“Reps get out of the blind plan-hunting grind and into a faster review workflow that produces a packet they can actually quote from.”

Testimonial placeholder · dealer quote

See CrossWing run on your workflow.

From the first signal to the quote-ready handoff — and smarter on every job after.